Last I posted I was entrusting the Payroll Program to a new user. As I have raved, the program is very simple to use, so I foresaw no problems. It was no surprise payroll checks were issued without a major problem. She was able to use the Payroll Software without asking a single question. Because she created payroll during the week while she had access to the program she dated the payroll checks the day she created them. This is only a problem for my own records.
All payroll checks were correct. I just need to go back into the Payroll Program to change the pay date. The two things you cannot edit on a previously created check are the pay date and the check number. I recreated my payroll choosing the correct pay date. Then I went to the listing of all my checks. I selected the checks from the same pay periods with the wrong pay date. From here I delete the checks I don't want in the program.
I will continue using this Payroll Product through the end of the year. If I come across any problems I will create a new posting. I will definitely let everyone know how the well the program works to create W2 forms. I will absolutely be ordering Payroll Mate 2009.
You can download a free demo if you want to from the link below:
Payroll Software Download
Monday, September 8, 2008
Monday, August 18, 2008
New User
I will be leaving on vacation. A new user to the Payroll Software will run my payroll while I'm gone. I plan on returning before checks go out so I will double check the completed payroll before releasing the checks. I am completely confident that with very little explanation she will be able to use the program. Time for sun, sand and no worries.
Monday, August 11, 2008
Payroll Software- Deposit Requirements
I mentioned the reports this Payroll Program supports. This Payroll Software has nine different reports. These forms are built into the program at no additional cost. They are included in the $99. The reports can be used for many purposes. You can view as many or as few employees’ details at once. You can choose to view per pay period or a longer time frame. Each report gives different information, one may give a complete break down of all withholdings, another may give totals for the time period selected. There is no shortage of report options to select from.
I will be using the Deposit Requirement Report to fill in my monthly state tax form. The Deposit Requirement Report breaks down all the tax and deduction amounts individually. I can bring up the report for any time period I choose. So the report can give me totals for one month, quarterly or longer. Using this report gives me the tax information I need to fill in my monthly state forms.
I can also see my 941 total. This Payroll Software does support the 941 form, which I think I wrote about previously. I find using this report to view my monthly liability easier than using the totals directly from the 941 form. I do like to see the breakdown and the total on one page.
I cannot stress more, to the small business owner, the ease of this Payroll Program. I mention small business owner or larger companies because that is what I consider myself. I'm sure this software has benefits for all sized companies. In the past I have used software or services that have cost me much more than this program.
I want to share with you, the name of the solution to your needs, is Payroll Mate, and you can download a free demo if you want to from the link below:Payroll Software Download
I will be using the Deposit Requirement Report to fill in my monthly state tax form. The Deposit Requirement Report breaks down all the tax and deduction amounts individually. I can bring up the report for any time period I choose. So the report can give me totals for one month, quarterly or longer. Using this report gives me the tax information I need to fill in my monthly state forms.
I can also see my 941 total. This Payroll Software does support the 941 form, which I think I wrote about previously. I find using this report to view my monthly liability easier than using the totals directly from the 941 form. I do like to see the breakdown and the total on one page.
I cannot stress more, to the small business owner, the ease of this Payroll Program. I mention small business owner or larger companies because that is what I consider myself. I'm sure this software has benefits for all sized companies. In the past I have used software or services that have cost me much more than this program.
I want to share with you, the name of the solution to your needs, is Payroll Mate, and you can download a free demo if you want to from the link below:Payroll Software Download
Monday, August 4, 2008
Editing a Check
Just a quick note regarding editing a previously created check. In Payroll Mate there are two things that cannot be edited, the check number and the pay date. An employer can have many different scenarios as to why a check may need to be edited.
Sometimes it can be a bad idea to change a check that has already been created, especially if the employee has been paid. Changing tax withholdings paid by the employee should not be done. Creating a new income, deduction or tax category and adding that to the previously created checks can also not be done.
A scenario that editing a check may be beneficial pertains to employer withholdings. In this Payroll Program if a mistake has been made concerning, lets say, unemployment withholdings editing the check becomes helpful. I recently wrote about my unemployment not calculating. The situation was rectified but I had created some checks before noticing my mistake. Did I need to delete these checks? Did I need to recreate the checks? The easiest solution was to edit the check. When editing this withholding I was not changing anything for the employee portion of the check. Neither the net pay nor the gross pay of the check was affected. The only thing this changed was my own employer records. Using the edit function in the Payroll Software in this manner was extremely beneficial to me.
This change was instantly seen in the reports supported by the Payroll Software. The many reports supported by Payroll Mate will be something discussed in the future. If you’d like to view the forms or the software for yourself you can download a free demo if you want to from the link below:
Payroll Software Download
Sometimes it can be a bad idea to change a check that has already been created, especially if the employee has been paid. Changing tax withholdings paid by the employee should not be done. Creating a new income, deduction or tax category and adding that to the previously created checks can also not be done.
A scenario that editing a check may be beneficial pertains to employer withholdings. In this Payroll Program if a mistake has been made concerning, lets say, unemployment withholdings editing the check becomes helpful. I recently wrote about my unemployment not calculating. The situation was rectified but I had created some checks before noticing my mistake. Did I need to delete these checks? Did I need to recreate the checks? The easiest solution was to edit the check. When editing this withholding I was not changing anything for the employee portion of the check. Neither the net pay nor the gross pay of the check was affected. The only thing this changed was my own employer records. Using the edit function in the Payroll Software in this manner was extremely beneficial to me.
This change was instantly seen in the reports supported by the Payroll Software. The many reports supported by Payroll Mate will be something discussed in the future. If you’d like to view the forms or the software for yourself you can download a free demo if you want to from the link below:
Payroll Software Download
Monday, July 28, 2008
1099 Misc / Contractors
I have been using Payroll Mate for 4 pay periods now. I think the decision to do my own payroll was the right choice. This Payroll Software has saved me money without taking up a large chunk of my time.
At this point I hired a contractor to do some temporary work for me. Payroll Mate is a program for employees but the company has a solution for those customers who need to pay contractors. Contractors receive 1099 Misc forms at the end of the year versus employees who receive W2 forms. Adding my contractor to my company, with my employees, could cause problems with my 941 form. The solution Real Business Solutions gave me was to add a second company.
Open the Payroll Program, go to file, open new company. This is the same process as I went through before but I will now use this company just for my contractor(s). Using the program in this manner keeps the contractor(s) separate from my employees, at the same allows me to create a check for the contractor(s).
Just a note about one feature of the Payroll Program. Payroll Mate can accommodate up to ten companies with 75 employees per company. This ability to accommodate 10 companies comes standard for $99 per year. If you have the need Payroll Mate can be upgraded. The upgraded version does not limited companies or employees.
You can download a free demo if you want to from the link below:
Payroll Software Download
At this point I hired a contractor to do some temporary work for me. Payroll Mate is a program for employees but the company has a solution for those customers who need to pay contractors. Contractors receive 1099 Misc forms at the end of the year versus employees who receive W2 forms. Adding my contractor to my company, with my employees, could cause problems with my 941 form. The solution Real Business Solutions gave me was to add a second company.
Open the Payroll Program, go to file, open new company. This is the same process as I went through before but I will now use this company just for my contractor(s). Using the program in this manner keeps the contractor(s) separate from my employees, at the same allows me to create a check for the contractor(s).
Just a note about one feature of the Payroll Program. Payroll Mate can accommodate up to ten companies with 75 employees per company. This ability to accommodate 10 companies comes standard for $99 per year. If you have the need Payroll Mate can be upgraded. The upgraded version does not limited companies or employees.
You can download a free demo if you want to from the link below:
Payroll Software Download
Monday, July 21, 2008
Payroll Software- W2 Form Local Tax
I added a local tax category to the program, which I discussed before, but the steps are simple.
This Software Program gives the user the ability to add virtually unlimited number of customized tax and deduction categories to do so please follow those steps.
1. Start by going to the Company Setup. You can do that by clicking on the "Company" icon on the left side of the application.
2. Now Click on the "Tax Categories" Button.
3. Click on Add to create a new Tax Category.
4. Fill in the different fields. Below are suggested values:a. Title: School Tax.b. Abbreviation: School Tax.c. Calculation: Fill in the way you will calculate this deduction.e. Select OK to finish.
5. Go to the employees list by clicking the "Employees" button on the left side of the application.
6. Select the employees to whom this tax applies and click edit.
7. Continue clicking next until you reach the "Taxes" Page, you should see the tax you added as one of the listed taxes. Make sure you check the box next to it. Click next and then Finish to finalize your changes
Now the problem is it is not showing the withholdings on my employees’ W2 form. This problem has a simple solution.
1.Start by going to the new category in the company- tax information. You can do that by clicking on the "Company" icon on the left side of the application. Then clicking the Tax Categories tab.
2.Now click on the new tax you have created.
3.Click on the edit tab near the bottom of the box.
4.In the new box that pops up you will see W2 Options. To see the withholdings, in the local tax section of the W2 form, check the box that states use on Box 19.
5.Click ok to complete the change.
The Payroll Program will now populate the local tax line on the W2 form.
This is a wonderful Payroll Solution for employers who are tired of being taken advantage of by the large companies. The outrageous prices, paying for tech support and forcing us to purchase options we do not need.
You can download a free demo if you want to from the link below:
Payroll Software Download
This Software Program gives the user the ability to add virtually unlimited number of customized tax and deduction categories to do so please follow those steps.
1. Start by going to the Company Setup. You can do that by clicking on the "Company" icon on the left side of the application.
2. Now Click on the "Tax Categories" Button.
3. Click on Add to create a new Tax Category.
4. Fill in the different fields. Below are suggested values:a. Title: School Tax.b. Abbreviation: School Tax.c. Calculation: Fill in the way you will calculate this deduction.e. Select OK to finish.
5. Go to the employees list by clicking the "Employees" button on the left side of the application.
6. Select the employees to whom this tax applies and click edit.
7. Continue clicking next until you reach the "Taxes" Page, you should see the tax you added as one of the listed taxes. Make sure you check the box next to it. Click next and then Finish to finalize your changes
Now the problem is it is not showing the withholdings on my employees’ W2 form. This problem has a simple solution.
1.Start by going to the new category in the company- tax information. You can do that by clicking on the "Company" icon on the left side of the application. Then clicking the Tax Categories tab.
2.Now click on the new tax you have created.
3.Click on the edit tab near the bottom of the box.
4.In the new box that pops up you will see W2 Options. To see the withholdings, in the local tax section of the W2 form, check the box that states use on Box 19.
5.Click ok to complete the change.
The Payroll Program will now populate the local tax line on the W2 form.
This is a wonderful Payroll Solution for employers who are tired of being taken advantage of by the large companies. The outrageous prices, paying for tech support and forcing us to purchase options we do not need.
You can download a free demo if you want to from the link below:
Payroll Software Download
Monday, July 14, 2008
2nd Quarter 941 Form
It’s that time, it is time to turn in my 2nd quarter 941 form. I will be using Payroll Mate to complete my 941 form. This Payroll Program makes generating my 941 form simple. The Payroll Program uses the payroll numbers from the second quarter payroll to fill in the form. That leaves me with the task of inputting my total deposits to complete the form. Once I in put my total deposits the software automatically calculates my over or underpayment.
The Payroll Program then prints the form in its entirety.
The Payroll Program does have the schedule B and payment vouchers for the customers who need these forms.
You can download a free demo if you want to from the link below:
Payroll Software Download
The Payroll Program then prints the form in its entirety.
The Payroll Program does have the schedule B and payment vouchers for the customers who need these forms.
You can download a free demo if you want to from the link below:
Payroll Software Download
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